City of Marianna
Regular City Commission Meeting

October 4, 2022
6:00 PM

Old City Hall Commission Room
2898 Green Street
Marianna, FL 32446

Join by Zoom:
Dial: 929-205-6099
Meeting ID: 863 6098 3740
1.

Call to Order

2.

Roll Call

Mayor and Commissioners
Kenneth Hamilton - Mayor/Commissioner District 5
Allen Ward II - Commissioner District 3
Travis H. Ephriam - Commissioner District 1
Rico Williams - Commissioner District 4
John E. Roberts - Commissioner District 2

3.

Invocation and Pledge to the Flag

4.

Approval of Agenda (Additions or Deletions)

4.A.

Additions

9I - Major Development Order - Jackson County School Board
10U - Wastewater Treatment Plant Upgrade - Change Order #4

5.

Review & Approval of Minutes

5.A.

Code Enforcement Board Appeal Hearing Minutes

Documents:
  1. Appeal minutes.2.pdf
5.B.

September 6, 2022 Special Meeting-Public Hearing

Documents:
  1. minutes 9-6-2022 special meeting-public hearing.pdf
5.C.

September 6, 2022 Commission Meeting

Documents:
  1. Minutes 9-6-22 Regular.pdf
5.D.

September 20, 2022 Special Meeting

Documents:
  1. Minutes 9-20-2022 special meeting-public hearing.pdf
6.

Presentations

6.A.

Longevity - September 2022

Documents:
  1. Sept Longevity.pdf
7.

Public Meeting/Forum

Opportunity for public comment on any subject not otherwise on the agenda. THREE (3) MINUTE MAXIMUM

8.

Public Hearing

8.A.

Police Pension Plan Change

Local Law Plan
First Reading: Ordinance #1134

Documents:
  1. Agenda - Ordiance 1134 - Police.pdf
  2. Ordinance No. 1134.pdf
8.B.

Fire Pension Plan Change

Local Law Plan
First Reading: Ordinance #1135

Documents:
  1. Agenda - Ordiance 1135 - Fire.pdf
  2. Ordinance No. 1135.pdf
9.

Planning/Development

9.A.

Planning and Permitting Report September 2022

Documents:
  1. September 2022 Planning Report.pdf
9.B.

2022-2023 Dilapidated Structures List

Documents:
  1. agendz item ds 22-23.pdf
  2. 2022-23 DS list.pdf
9.C.

Variance Request - JCSB - Irrigation Requirements

Documents:
  1. avarianceagenda2022.pdf
  2. jcsb variance irrigation.pdf
9.D.

Variance Request - JCSB Dust-Free Parking

Documents:
  1. bvarianceagenda2022.pdf
  2. jcsb variance df parking.pdf
9.E.

Variance Request - JCSB - Vegetation in Landscaped Islands

Documents:
  1. fvarianceagenda2022.pdf
  2. jcsb variance landscapec island vegetation (002).pdf
9.F.

Variance Request - JCSB Buffering vegetation

Documents:
  1. dvarianceagenda2022.pdf
  2. jcsb variance buffer and veg.pdf
9.G.

Variance Request - JCSB Landscaped Islands

Documents:
  1. evarianceagenda2022.pdf
  2. jcsb variance landscapec islands.pdf
9.H.

Variance Request - JCSB Parking Buffering

Documents:
  1. cvarianceagenda2022.pdf
  2. jcsb variance buffer and veg.pdf
9.I.

Major Development Order Request for Jackson County school

Board Fleet Maintenance Facility
(Added at meeting)

Documents:
  1. agenda jcsb do.pdf
  2. jcsb sr.pdf
10.

Other Policy Matters

10.A.

Department of Economic Opportunity (DEO)

Community Development Block Grant (CDBG)
COVID (CV)
Grant Agreement - MHRC HVAC Replacement

Documents:
  1. Agenda - MHRC HVAC.pdf
  2. MHRC HVAC Agreement 22CV-S21.pdf
10.B.

MHRC Pharmacy Services Agreement

Documents:
  1. Agenda MHRC Pharmacy Services Agreement.pdf
10.C.

Florida Department of Economic Opportunity (DEO)

Grant M0011 - CDBG - City Wide Inflow & Infiltration (I&I) Project
Engineering Contract
Grant Administration Contract

Documents:
  1. Agenda - City Wide I and I.pdf
  2. M0011 Adm Contract_Marianna CDBG-DR InI.pdf
  3. M0011 Engineering Contract_Marianna CDBG-DR InI.pdf
  4. Approval - M0011 Grant Administration Signed Approval.pdf
  5. Approval - M0011 Engineering Signed Approval.pdf
10.D.

Florida Department of Economic Opportunity (DEO)

Grant M0105 - CDBG - City Wide Storm Water Improvement
Engineering Contract
Grant Administration Contract

Documents:
  1. Agenda - City Wide Storm Water - CDBG.pdf
  2. Stormwater Adm Contract_Marianna CDBG-DR.pdf
  3. Stormwater Engineering Agreement_Marianna CDBG-DR.pdf
  4. Approval - M0101 Engineering Signed Approval.pdf
  5. Approval - M0101 Grant Administration Signed Approval.pdf
10.E.

Florida Department of Economic Opportunity (DEO)

Grant M0101 - CDBG - City Wide Critical Water Project
Engineering Contract
Grant Administration Contract

Documents:
  1. Agenda - City Wide Water Proj CDBG.pdf
  2. Agreement Engineering Services.pdf
  3. Agreement Grant Admin Services.pdf
  4. Approval - M0101 Engineering Signed Approval (1).pdf
  5. Approval - M0101 Grant Administration Signed Approval (1).pdf
10.F.

Florida Division of Emergency Management (FDEM)

Florida Department of Economic Opportunity (DEO)
Grant 4399-057-R - MHRC Back Up Generator
Grant M0090 - MHRC Back Up Generator
Engineering Contract
Grant Administration Contract

Documents:
  1. Agenda - 4399-057-R MHRC Gen.pdf
  2. Administration Services Agreement.pdf
  3. Engineering Services Agreement.pdf
  4. Grant Adm Contract_Marianna CDBG-DR Match M0090 9-10-2022.pdf
  5. Procurement Review.pdf
  6. Procurement Checklist.pdf
10.G.

Florida Division of Emergency Management (FDEM)

Florida Department of Economic Opportunity (DEO)
Grant 4399-112-R - Public Safety Building
Grant M0146 - Public Safety Building
Engineering Contract
Grant Administration Contract

Documents:
  1. Agenda 4399-112-R Public Safety Bldg.pdf
  2. 4399-112-R Proposed Engineering Contract - 9-14-2022.pdf
  3. 4399-112-R Proposed Grant Admin Contractt 9-14-2022.pdf
  4. M0146 Proposed Contract Grant Admin.pdf
  5. 4399-112-R Procurement Review Form (09-15-22)f.pdf
  6. APPROVAL 9-14-2022 Professional Services Procurement Review Checklist M0090.docx
10.H.

Florida Division of Emergency Management (FDEM)

Florida Department of Economic Opportunity (DEO)
Grant 4399-140-R - Kelson Avenue Storm Water
Grant M0139 - Kelson Avenue Storm Water Match
Engineering Contract
Grant Administration Contract

Documents:
  1. Agenda 4399-140-R Kelson Ave.pdf
  2. 4399-140-R - Proposed Engineering Contract 9-14-2022.pdf
  3. 4399-140-R - Proposed Grant Administration Contract 9-14-2022.pdf
  4. M0139 - Grant Admin Contract - 9-14-2022.pdf
  5. APPROVAL 9-14-2022 - Professional Services Procurement Review Checklist M0090.pdf
  6. APPROVAL - ENGINEER n GRANT ADMIN - 4399-140-R Procurement Review Form (09-15-20)f.pdf
10.I.

Florida Department of Economic Opportunity (DEO)

Grant M0047 - CDBG - HR Hometown Recovery
Engineering Contract & Grant Administration Contract

Documents:
  1. Agenda - CDBG-HR Eng n Grant Admin Contracts.pdf
  2. Updated - HRP Adm Contract_Marianna CDBG-DR.pdf
  3. Updated - HRP Engineering Agreement_Marianna CDBG-DR.pdf
  4. APPROVAL - City of Marianna Professional Services Procurement Review Checklist.pdf
  5. APPROVAL - City of Marianna Sole Source Approval.pdf
10.J.

RFP 2022-03 Abatement - 2021-22 Dilapidated Structures List

Documents:
  1. dsbidagenda2122.pdf
  2. ds2122bidtab.pdf
10.K.

Purchase of 17 WatchGuard Body Worn Cameras & Upgraded Software as a Service

Police Department

Documents:
  1. Agenda - WatchGuard Body Worn Camera Program.pdf
  2. QUOTE-1792683-1 V300-17-Marianna PD.pdf
  3. Purchase Order Request for Watchguard.pdf
10.L.

Florida Department of State

Division of Historic Resources (DHR)
Grant# 23.h.sm.100.111
Engineering Task Order

Documents:
  1. Agenda - St Luke - Small Matching Grant.pdf
  2. St Luke MAR22SL - Task Order 8-16-22.pdf
10.M.

Department of Economic Opportunity (DEO)

Rural Infrastructure Fund (RIF)
Project Blue Sky
Amendment to Grant Agreement D0131

Documents:
  1. Agenda - D0131 Amendment.pdf
  2. Agreement Amendment D0131.pdf
10.N.

MHRC Agency Staffing Agreement

Documents:
  1. Agenda MHRC Agency Staffing Agreement.pdf
10.O.

MHRC Board of Trustees Appointment

Documents:
  1. Agenda MHRC Board of Trustees Recommendation.pdf
10.P.

Agreement for Care and Disposal of Impounded Animals

Between City and Partners for Pets (P4P)

Documents:
  1. Agenda - Partners for Pets.pdf
  2. AnimalControlAgreementCityofMarianna 9-2022.pdf
10.Q.

Road Resurfacing Project List

Documents:
  1. Agenda - Road List.pdf
  2. Road List Rev 9-28-2022.pdf
  3. Copy of Revised Road List Rev 9-28-2022.pdf
  4. Quotes.pdf
10.R.

Proclamation - Fire Prevention Week

Documents:
  1. Agenda - Fire Prevention Week.pdf
  2. Fire Prevention Week Proclamation.pdf
10.S.

CHROME (Old MMS) Fire Line

Documents:
  1. Agenda 2022 CHROME agenda.pdf
  2. Chrome SHT1.pdf
  3. Quote MARIANNA 2 fire line.pdf
10.T.

Rural Infrastructure Fund (RIF) Grant, Department of Economic Opportunity (DEO), Tri-State Automotive (Bumper to Bumper), Change Order #1

Department of Economic Opportunity (DEO)
Tri-States Automotive (Bumper to Bumper)
Change Order #1


Documents:
  1. Agenda 2022 OCR West.pdf
  2. Eng Corrected Bid Tabulation.pdf
  3. Letter of Recommendation.pdf
  4. C-520 Agreement Stipulated Price .pdf
  5. C-510 Notice of Award.pdf
  6. Change Order 1.pdf
10.U.

Florida Department of Environmental Protection (FDEP)

State Revolving Fund (SRF)
Wastewater Treatment Plant (WWTP) Upgrades
Change Order #4
(Added at meeting)

Documents:
  1. Agenda - WWTP Change Order 4.pdf
  2. WWTP Change Order 4.pdf
11.

Mayor & Commission Report

12.

City Attorney

13.

City Manager/Administrative Reports

13.A.

City of Marianna Halloween

13.B.

Approval of Naming Museum Circle

Documents:
  1. Museum Road Naming p.pdf
13.C.

FDOT Speed Limit Reduction - Kynesville Highway

Documents:
  1. Kynesville Rd Speed Limit.pdf
14.

Adjourn

The City of Marianna is an Equal Opportunity Employer and a Drug-Free Workplace.  In accordance with the adopted Section 504 Policy, the City will take affirmative steps to reasonably accommodate the disabled and ensure their needs are equitably represented in City programs and activities.  Pursuant to Title VI and the Civil Rights Act of 1964, the City will not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, language, genetics, income or family status.  For assistance with EEO, Title VI or Section 504 matters contact Julie Chance at 850-482-4353. The City also has a Fair Housing Ordinance.  For assistance with Fair Housing matters contact Kay Dennis at 850-482-2786. In accordance with the Americans with Disabilities Act, persons needing a special accommodation to participate in this meeting should contact the City Clerk’s Office at 850-482-4353 no later than 3 days prior to the meeting. City Hall is located at 2898 Green Street, Marianna, FL.